LLYC – Jacob’s Well Camp Schedule
| 3:00-4:00 pm | Team Arrives at Laity Lodge:Welcome and Greet them | Check in to Rooms: John Hill and Judi Mayne oversee |
| 4:00 pm | Welcome and Overview with Team and Parents in Great Hall | Ang and Kevin Introduce Staff;Talk through itinerary and details
Passports copied; health forms reviewed; Diane from the Kerrville office is present. |
| 5:00 pm | Team Introductions and Get-to-Know each other time | Kaitlyn Lynch and Brigette McCann facilitate |
| 6:00 pm | Team Packing/Activities and Equipment Distribution/Bag Tagging and Weigh-in | Carson Coulter and Cody Bain organize; distribute luggage tags |
| 7:00 pm | Dinner at the Lodge | Tammy oversees; fajitas |
| 8:30 pm | Roundup at Echo Valley for the Commissioning of the Team | Kevin and Ang facilitate:Cody on point for transportation |
| 10:00 pm | Team Devotional in Cody Center | Led by Kevin Mayne |
| 10:30 pm | Hangout Time with Team | Ang and Claire Smith facilitate |
| 9:00 am | Breakfast in Dining Room | Tammy oversees |
| 9:30 am | Morning Devotional | Led by Judi Mayne |
| 10:00 am | Check out of rooms and organize luggage for travel; make box lunches for eating on the bus | Carson and Cody organize luggage. Claire, Kaitlyn, and Brigette walk through rooms |
| 11:00 am | Load trailers with luggage and people to move to bus loading area near the river entrance. | Team; support from Miles |
| 12:00 noon | Depart for San Antonio Airport | Team; lunches and water on board prepared by Tammy |
| 2:30 pm | Arrive at San Antonio Int. AirportBus drops us at curbside American Airlines terminal | Team |
| 4:30 pm | Board AA Flt. 766/1203Arrive Ft. Lauderdale Airport at 10:30 pm. | Team |
| 11:00 pm | Load shuttle vans from airport to hotel | Team |
| 11:15 pm | Arrive at Embassy Suites Hotel1100 SE 17th Street, Ft. Lauderdale, FL.
Phone: 954-315-1326 |
Team |
| 8:00 – 9:00 am | Breakfast at Embassy Suites | Team |
| 10:45 am | Set-Up Team of 22 Meets in Hotel Lobby to load shuttle to Ft. Lauderdale Airport Terminal 4Departs Florida Coastal Airlines Flt. 2110 at 1:00 pm | 22 members of the Set-Up Team |
| 11:00 am – 10:00 pm | Take Down Team of 15 enjoys July 4 activities in Ft. Lauderdale including beach, pool, and fireworks. Early to bed this night because of a 4:00 am report time for your 6:00 am flight to Haiti on Monday morning, July 5 | Led by John Hill, Judi Mayne,Laura Newman, Jeanna Moravits, Brigette McCann, Cody Bain |
| 2:45 pm | Arrive at Cap Haitian Airport | 22 members, Kevin and Ang are Team Leaders |
| 3:15 pm | Clear Customs at Airport; make sure everyone knows to keep their green card! | Team |
| 3:30 pm | Board Truck for Transport to Jacob’s Well. Met at airport by Valcin’s | Travel time at least one hour to Jacob’s Well |
| 5:00 pm | Arrive at Jacob’s Well Camp near Limbe, Haiti. Unload truck, organize lodging, set up tents, explore Jacob’s Well, etc. | 22 members |
| 6:00 pm | Dinner at Jacob’s Well | Prepared by Haiti cooks |
| 7:00 pm | Team meeting/Meet the Valcin’s | Gersan and Betty/Kevin and Ang |
| 8:00 pm | Evening Devotional on the hilltop | Ang leads |
| 9:00 pm | Building community | College staff |
| 10:00 pm | Bedtime |
| 3:30 am | Wake Up Call for Take Down Team in Ft. Lauderdale; meet in lobby for transportation at 4:00 am. Go to Terminal 4 for departing flight on Florida Coastal Airlines Flight 2100 at 6:00 am | Judi , John, Laura, Jeanna, Brigette, Cody in charge.Double check transportation the previous night!
Breakfast at the airport. |
| 6:30 am | Designated team travels to Cap Haitian to meet arriving flight; arrange transportation, etc. | Kevin/Gersan |
| 7:45 am | Team of 15 Arrives at CAP, HaitiClear customs, make sure everyone keeps their green card! | Team of 15 arrives |
| 7:30 am | Breakfast | Team of 22 |
| 8:30 am | Team of 15 boards truck for transport to Jacob’s Well | Team of 15 |
| 8:30 am | Jacob’s Well Camp walk through;Get to know the layout of camp;
Meet the local team from Limbe |
Ang supervises |
| 9:30 am | Take Down Team of 15 arrives at Jacob’s Well. Greet them, get their bags located where they will lodge, orient them to bathrooms, cabins, kitchen, etc.Late breakfast for this team! | Judi, John, and Jeanna |
| 10:00 am | Work Project Team OrientationProject Descriptions and overview. Possible projects could include Kitchen roofing, cinder block fencing at the gate, potentially connecting plumbing from the Water Well to the Reservoir Tank, or landscaping. | Alan Soth/Gersan/small team |
| 10:30 am | Staff Training Session 1 Begins!Overview of the week in both languages. Meet the leaders for both teams. Discuss Goals and Objectives of Day Camp. Review the structure/schedule of camp. | Entire Team: US and Haitian |
| 12:00 noon | Lunch | 37 US team plus ? Haitians |
| 1:30 pm | Staff Training Session 2 BeginsIntroduce Bible Stories for three days of camp and cabin group (family) discussion questions. | Entire Team: US and HaitiainJudi Mayne presents big picture for the camp dramas/Bible Stories and crafts. |
| 2:30 pm – 4:00 pm | Break-out training for Storytelling; select actors/characters and the locations for the storytelling. | Judi/Betty/translator |
| 2:30 pm – 4:00 pm | Activities Training and Setup;Set up soccer goals, whiffle ball field, archery, riflery, arts and crafts, and all other sports/activities; Designate who will lead which games, both US and Haitian. Make sure all equipment is ready to go and sites are designated | College age staff from US teach and train how to play the games. |
| 4:00 pm – 5:00 pm | Arts and Crafts Training | Judi Mayne |
| 5:00 pm - 5:30 pm | Health Care Team MeetingReminders about meds, first aid, water, etc. | Jeanna Moravits, RN |
| 6:00 pm | Dinner | 37 US plus Haitian Team |
| 7:00 pm | Team Meeting to Discuss Registration Process for Tuesday morning; final questions and answer session. | Kevin/Ang/Judi |
| 7:30 pm | Worship on the mountain | Brigette/Kaitlyn |
| 8:30 pm | Early Bedtime Option |
| 7:00 am | Morning Devotional | Laura Newman |
| 7:30 am | Breakfast | 37 plus Haitian team |
| 8:00 am | Final Prep for Day #1. Set out activities equipment, arts and crafts, and get costumes ready for dramas. Registration supplies including nametags and sharpies. | Team Leaders:Ang and Kevin: Directors
Judi and John Hill: Drama and Bible Stories Activities: Carson Coulter Work Projects: Alan Soth Registration: Claire Smith |
| 9:00 am | Registration Begins For Day 1Campers Arrive; Assign Cabin Groups; Welcome and Orientation. Be prepared to have some games ready as kids arrive! | All Team Members |
| 9:45 am | Go To Cabin Groups; Getting to know each other; create a name for each group (animals, fruits).Small group initiative games | Representatives for each family |
| 10:00 am | Work Project Rotation #1 | Alan Soth |
| 10:30 am | Large Group: Haitian Staff gives Testimony; Singing; Introduction of Bible Story of the Day: Mark 4:35-41. Jesus Calms the Storm. | Judi coordinatesNeed props and costumes.
Focus is talking about fears and the power of Jesus! |
| 11:30 am | Cabin GroupsDiscuss Bible Drama (see guide)
Find Mark 4:35-41 in Bible Discuss questions Personal testimony? Bible Memory Verse of the Day |
Cabin LeadersMemory verse will be something related to overcoming fear. |
| 12:00 noon | Lunch for everyone!Probably need a team to help serve food to campers | Kitchen Staff; most likely, US staff will eat in a rotation. |
| 1:00 pm | Large Group Activities TimeIntroduce Leaders for games/activities.
Explain/demonstrate activities Explain rotation of activities every 45 minutes. |
Activities Directors and Individual sport/activity leaders |
| 1:30 pm | Activities: Arts and CraftsSoccer, Archery, BB guns, whiffle ball, volleyball, kickball, parachute game. | Activities Directors and leadersGame equipment and supplies |
| 3:00 pm | Snack and water break | Kitchen staff/US team |
| 3:15 pm | Activities Continue | |
| 4:45 pm | Day one ends! | |
| 6:00 pm | Dinner | Kitchen staff |
| 7:00 pm | Team Meeting to recap the day;Plan ahead for Wednesday. | Kevin and Ang |
| 7:30 pm | Devotional on the mountain | Brigette and Claire Smith |
| 8:30 pm | Shower time | |
| 9:30 pm | Bedtime |
| 7:00 am | Morning Devotional | John Hill |
| 7:30 am | Breakfast | 37 plus Haitian team |
| 8:00 am | Final Prep for Day #2. Set out activities equipment, arts and crafts, and get costumes ready for dramas. Registration supplies including nametags and sharpies. | Team Leaders:Ang and Kevin: Directors
Judi and John Hill: Drama and Bible Stories Activities: Carson Coulter Work Projects: Alan Soth Registration: Claire Smith |
| 9:00 am | Day Camp #2:Campers Arrive; Assign cabins to new campers. Welcome all. Be prepared to have some games ready as kids arrive! | All Team Members |
| 9:45 am | Go To Cabin Groups; Getting to know each other; create a name for each group (animals, fruits).Small group initiative games | Representatives for each family |
| 10:00 am | Work Project Rotation #2 | Alan Soth |
| 10:30 am | Large Group: Haitian Staff gives Testimony; Singing; Introduction of Bible Story of the Day: Luke 10:25-37. Loving God with all your heart, soul, and mind, and loving your neighbor as yourself.Who is your neighbor? | Judi coordinatesNeed props and costumes.
Focus is talking about fears and the power of Jesus! |
| 11:30 am | Cabin GroupsDiscuss Bible Drama (see guide)
Find Luke 10:25-37 in Bible Discuss questions Personal testimony? Bible Memory Verse of the Day |
Cabin LeadersMemory verse will be related to loving people, loving your neighbor. |
| 12:00 noon | Lunch for everyone!Probably need a team to help serve food to campers | Kitchen Staff |
| 1:00 pm | Large Group Activities TimeIntroduce Leaders for games/activities.
Explain/demonstrate activities Explain rotation of activities every 45 minutes. |
Activities Directors and Individual sport/activity leaders |
| 1:30 pm | Activities: Arts and CraftsSoccer, Archery, BB guns, whiffle ball, volleyball, kickball, parachute game. | Activities Directors and leadersGame equipment and supplies |
| 3:00 pm | Snack and water break | Kitchen staff/US team |
| 3:15 pm | Activities Continue | |
| 4:45 pm | Day two ends! Continue to play games with kids who hang around. | |
| 6:00 pm | Dinner | Kitchen staff |
| 7:00 pm | Team Meeting to recap the day;Plan ahead for Thursday. | Kevin and Ang |
| 7:30 pm | Devotional on the mountain | Brigette and Cody Bain |
| 8:30 pm | Shower time | |
| 9:30 pm | Bedtime | |
| 7:00 am | Morning Devotional | Carson Coulter |
| 7:30 am | Breakfast | 37 plus Haitian team |
| 8:00 am | Final Prep for Day #3. Set out activities equipment, arts and crafts, and get costumes ready for dramas. Registration supplies including nametags and sharpies. | Team Leaders:Ang and Kevin: Directors
Judi and John Hill: Drama and Bible Stories Activities: Carson Coulter Work Projects: Alan Soth Registration: Claire Smith |
| 9:00 am | Camp Day 3:Campers Arrive; Assign Cabin Groups; Welcome and Orientation. Be prepared to have some games ready as kids arrive! | All Team Members |
| 9:45 am | Go To Cabin Groups; create some fun opening games.Small group initiative games | Representatives for each family |
| 10:00 am | Work Project Rotation #3 | Alan Soth |
| 10:30 am | Large Group: Haitian Staff gives Testimony; Singing; Introduction of Bible Story of the Day: Luke 15:11-32 The Prodigal Son
The Father’s Love; Forgiveness and grace. |
Judi coordinatesNeed props and costumes.
Focus is talking about God’s unconditional love for us, and the power of forgiveness. |
| 11:30 am | Cabin GroupsDiscuss Bible Drama (see guide)
Find Luke 15:11-32 in Bible Discuss questions Personal testimony? Bible Memory Verse of the Day |
Cabin LeadersMemory verse will be something related to God’s love and forgiveness. |
| 12:00 noon | Lunch for everyone!Probably need a team to help serve food to campers | Kitchen Staff |
| 1:00 pm | Large Group Activities TimeIntroduce Leaders for games/activities.
Explain/demonstrate activities Explain rotation of activities every 45 minutes. |
Activities Directors and Individual sport/activity leaders |
| 1:30 pm | Activities: Arts and CraftsSoccer, Archery, BB guns, whiffle ball, volleyball, kickball, parachute game. | Activities Directors and leadersGame equipment and supplies |
| 3:00 pm | Snack and water break | Kitchen staff/US team |
| 3:15 pm | Activities Continue | |
| 4:45 pm | Day three ends! Give out Jacob’s Well T-shirts. Say goodbyes to precious kids! | |
| 6:00 pm | Dinner | Kitchen staff |
| 7:00 pm | Team Meeting to recap the day;Plan ahead for Wednesday. | Kevin and Ang |
| 7:30 pm | Devotional /campfire on the mountain; debriefing this whole experience as a group. | Brigette and Laura Newman |
| 8:30 pm | Shower time | |
| 9:30 pm | Bedtime | |
| 5:00 am | Early Rise, quick breakfast for 22 passengers flying to Ft. Lauderdale, FL. Pack gear and load into trucks by 5:30 am.Check in time at Cap Haitian is 6:30 am, departure time is 8:30 am. Arrive in Ft. Lauderdale at 12:15 pm. Take shuttle back to Embassy Suites for overnight. | John Hill and Judi Mayne on point. |
| 8:00 am | Breakfast for the rest of the team. | Breakfast for 15 US Team |
| 8:30 am | Morning Devotional | Brigette McCann |
| 9:00 am | Activities could include completing work projects, playing games with village kids, taking down tents no longer needed. We could take a field trip to the beach or climb to the highest peak at camp. Rest and relax in the evening, and prepare to shut down the camp by late Friday night. | Kevin and Ang will lead this team. |
| 12:00 pm | Lunch | For 15 on the US Team |
| 1:00 - 3:00 pm | Fun Activities | |
| 4:00 pm | Take down extra tents; place everything in storage that is staying at camp | |
| 6:00 pm | Dinner | For 15 on the US Team |
| 7:00 pm | Worship on the Mountain | Brigette/Jeanna Moravits |
| 9:00 pm | Early Bedtime |
| 5:00 am | Wake up Call; Load truck; | |
| 6:30 am | Check in time at Cap Haitian Airport; Depart at 8:30 am | |
| 8:30 am | Depart Haiti | |
| 12:15 pm | Arrive Ft. Lauderdale; clear customs, recheck luggage on American. This team stays at airport; has lunch; waits for the other team to arrive from Embassy Suites | |
| 6:25 pm | Depart Ft. Lauderdale on AA Flight 1069/1117Arrive DFW at 8:25 pm
Depart for SAT at 9:35 pm Arrive SAT at 10:30 pm |
Team can be picked up by parents at SAT Airport. For those who need rides to camp, we will need to figure out transportation for that. |
