Parents

 

Is it the sound of the gravel road crunching beneath your tires? Or the sound of splashing water when you drive through the river? When you spot that first wooden sign, pointing the way to camp? Maybe it’s belting out your first camp song at Roundup? Or when you step out of your vehicle and breathe in the fragrance of the cedars? Is it sinking your teeth into that first bit of Corpus Christi cake? Hugging your friends from last year or meeting this year’s counselors? ...or that first moment you get really still, away from your phone, and sense God’s nearness?

All the familiar sights and sounds are waiting for you. Are you dreaming of them yet? If you are new, this special place is eager to meet you. Can you imagine just how warm the welcome will be?

2018 Dates & Prices

Preregistration

From October 16, 2017 - November 10, 2017, complete your Family Profile to prepare for registration

Confirmation Date
LLYC will submit all completed applications on Wednesday, November 15, and camp confirmation will be delivered via email by close of business that day. Your application must be complete in order to be submitted on November 15. Please remember, preregistration does not guarantee a spot in camp.

Camp Dates

First Session, June 3-June 16
Second Session, June 17-June 30
Third Session, July 1-July 14
Fourth Session, July 15-July 28
Jam Session, July 29-August 4

2018 Pricing

2-week Session—$1,825
1-week Jam Session—$975

 

Opening and Closing Day

CHECK IN
Check-in on Opening Day begins at 2:00 p.m. and should conclude by 4:00 p.m. on each opening Sunday. You will be directed to the check-in area, where your camper will find out their cabin assignment, turn in last-minute paperwork, see staff bios and get any additional information you may require. LLYC clinic staff will also conduct a brief health-care screening and receive prescription medications. Each camp will have their own check-in table, so if you have campers in both Singing Hills and Echo Valley, you will need to check-in at each camp on Sunday from 2:00 p.m. to 4:00 p.m.

CHECK OUT
Check-out begins at 8:00 a.m. and should conclude by 11:00 a.m. on each closing Saturday. Families are invited to join us for brunch. You will have the opportunity to talk with your child’s counselors, visit our camp store, and check out our session video.

MEDICATIONS
If your camper will be taking medication, bring your camper medication card to Opening Day. The medication card form is included in your confirmation packet that is mailed out to you right before camp. Store prescription medications in original pharmacy-labeled containers.

LICE SCREENING
We screen campers for head lice when they arrive. Lice are more common than you may think, and they affect everyone. We have witnessed an ever-increasing number of lice cases, to the point that we are no longer able to treat cases ourselves. As a result, LLYC is contracting with a specialty lice treatment company to handle our lice screening and treatment. If your child is found to have lice or nits, they will treat them at a cost of $250 on-site. They fully guarantee their treatment. Should you choose not to have your child treated on-site, we will require you to remove your child from camp to receive treatment. Your camper can then return to camp the following day, be rechecked and admitted to camp. We are sorry for any inconvenience that this may cause you or your family, but we trust you understand the seriousness of this issue and its effect on the LLYC community.

NO PETS POLICY
For reasons of sanitation, public health, liability, allergies, environmental impact and safety of all campers, we ask that you not bring your pets to camp on Opening and Closing days. Thank you for honoring this policy.

FAQ

How do I register for camp?
Create a Family Profile through the Parent Portal. Complete all required information. Once all sections are complete, go to the Registration Submission page and submit your registration. You will receive a confirmation email. Please do not hesitate to call our office with any questions, we are happy to help walk you through the process: 830-315-9220.
What size trunk do campers need?
To fit under the bunk beds, it is recommended that Echo Valley campers have trunks measuring 15” high x 34”long, while Singing Hills campers need trunks measuring 13” high and 30” long. Trunks are easier for a camper to find their stuff in, while suitcases are NOT preferred.
What is the counselor-to-camper ratio?
Our overall camper-to-counselor ratio is approximately four to one.
Can I come visit or call a camper while he/she is at camp?
We encourage you to contact a camper through letters, care packages, or our messaging service found through the Inside View. We do not encourage phone calls or allow visits, because we have found that this disrupts the camp and camper experience. We are fully conscious of our responsibility for the care of campers, and we take this responsibility very seriously.
Can a camper bring his/her cell phone, iPod or other electronic devices?
No. We require campers to leave all electronic devices at home. We do not have cell phone reception in the Canyon, so cell phones will not work for making calls or sending texts. Any devices that are brought to camp will be discretely confiscated and returned at the end of the camper's session.

Why no devices? Our goal is for campers to build significant relationships during their time at camp as well as truly benefit from spending time in God’s beautiful creation. Experience has taught us that screens and electronic devices at camp can serve as a relational block. Camp is an incredible opportunity to unplug from technology for a time and we believe that experiences like this are increasingly rare and therefore even more important for today’s youth.

We understand that many campers wish to use their smartphones as cameras. We encourage campers to bring disposable cameras, which we will also make available for purchase in our camp stores.
What can I send a camper in a care package? Can I send food?
Care Packages are fun and a great way to communicate with your camper. Fill them with your camper’s favorite things, including favorite foods.
Should a camper bring money to camp?
At Singing Hills, daily snacks and drinks at the camp store, Cantina, are provided and that cost is included in the registration fee. Campers do not need to bring cash to camp. Note: The Singing Hills Cantina also offers clothing and other merchandise on Opening and Closing Days for parents to purchase.

Echo Valley offers an on-site general store, Sugar Shack, where campers are given the opportunity to purchase candy, snacks, clothing and other merchandise. Campers can set up an account at the Sugar Shack and make purchases using Sugar Shack Bucks. Sugar Shack Bucks are not included in the registration fee, but parents or family are encouraged to purchase them on Opening Day or during your camper's session through the Inside View. On average, campers spend $2-$4 per day on snacks and drinks. Campers are discouraged from bringing cash to camp for camp store purchases.
Where is LLYC located?
LLYC is situated along the banks of the Frio River on the 1,900-acre H. E. Butt Foundation property deep in the Texas Hill Country, 13 miles north of Leakey on U.S. Highway 83. The camp is approximately 120 miles northwest of San Antonio and 60 miles west of Kerrville.
How does lost and found work?
Label, label, label everything with your camper’s first and last name! LLYC is not responsible for missing items. However, items found at the close of each camp session are brought to the Kerrville office to return if identifiable. All returns will be made as soon as possible and mailed to the home address via U.S. First-Class Mail. All postage will be prepaid, but we ask that the postage be reimbursed for return of lost and found items. (Lost and found items will only be held for two weeks, so check your camper’s bag before leaving camp. All unclaimed items will be donated to a local charity.)
Is there a discount for multiple siblings?
At this time, we do not offer a multiple-sibling discount.
Can a camper be in the same cabin as his/her friend?
Campers are assigned to cabins by grade. A roommate request may be made, but it must be a reciprocal request from another camper of the same grade: We cannot guarantee all such requests. Only one request per camper, please.
What time is drop off/pick up? Are there any closing day activities that parents should plan on attending?
Opening Day has become a fun time for the whole family! Check-in will begin at 2:00 p.m. when our staff will stage a party at each camp until 4:00 p.m. We ask that you please comply with the start time and not arrive earlier than 1:00 p.m.

Closing Day check out begins promptly at 8:00 a.m. and should conclude by 11:00 a.m. Families are invited to join us for brunch on each closing Saturday. You will also have the opportunity to talk with your child’s counselors, visit our camp store, and check out our session video.
What is the quality of your summer staff?
We take great pride and care in the selection of each member of our staff. Our staff members have the highest integrity, personal and spiritual maturity, and an enthusiasm for life and working with young people. Each staff member is personally interviewed, reference-checked, and background-checked before they step foot on our property. Once here, they receive 40-80 hours of intensive job-specific training.
What if a camper isn’t a good swimmer?
We take the waterfront and all water activities very seriously. We have a required swim test on opening day of every session that every camper must participate in. If they don’t like to swim, or don’t want to swim at all during their time at camp, we will make an exception and not make them take the swim test. The test consists of a short-distance swim and then treading water for 30 seconds. This just gives us an idea of their swimming ability and lets us see their confidence in the water. If they do not pass their test, we will ask them to swim only in the shallow water and/or wear a life jacket when they plan to swim in deep water. We also have gobs of really good-looking, Red Cross certified lifeguards on the waterfront any time there is an opportunity to play, swim, kayak, or canoe in the Frio River. We keep the lifeguard-to-camper ratio at 1-10.
What if a camper gets homesick?
Homesickness is fairly common among our elementary-age campers; however, it can happen with middle school and high school campers as well. Most homesickness occurs with campers who are away from home for the very first time. This is completely normal. Our whole focus for the first few days of camp is to integrate the camper into our community. We help facilitate friendship within their cabin with both peers and counselors. We know when the lonely times are (at rest time and bed time), and we work hard to console and comfort them as well as redirect them. Generally, homesickness will fade away as the campers settle into the agenda of camp, and usually, that occurs within the first 24-48 hours. We caution parents not to panic if halfway through the session they get a letter stained with tears asking them to come rescue their camper! Call the directors first, and they will give you an updated report on your camper. It wouldn't be the first time that quickly after a letter like that was written, the camper adjusted well and started loving their experience.
Will a camper’s athletic/school physical work for the health form?
You bet! Just print out our LLYC Health Form (located in the camper’s Countdown to Camp), fill out the top portion, and attach the camper’s athletic/school physical to the LLYC form.
What if the river floods?
Through experience, we know how much rain it takes to create a rise in the river. We also have a river monitoring system that notifies us if the river begins to rise at the headwaters (Blue Hole). If we experience a rise in the river, we shut off all traffic in the river, and the roads are chained closed. All of the campers (and cabins) are well above flood plains. We make sure the campers are kept out of the river at a safe distance. If there happens to be significant flooding during your camper's session, we will send out a notification to keep you updated.
Can I put a camper on the wait list for next summer?
Registration for any given summer is done prior to that year. A camper may be put on a wait list for that summer only. If a camper does not clear the wait list, they will be eligible for early registration the following summer.
What denomination is your camp?
Our camp is a Christian interdenominational camp. We are not affiliated with a specific denomination.

Camp Health

Each camp is staffed with a full-time, on-site registered nurse and a health-care assistant. There is also a volunteer licensed medical doctor on-call to both LLYC campsites 24 hours a day. The doctor makes scheduled visits in both clinics several times daily. Echo Valley and Singing Hills will be staffed each week with rotating registered nurses. We make every effort to practice the highest standard of health and safety for your child while at Laity Lodge Youth Camp. As a part of the registration process, campers submit medical information and a current physical for our clinic to have on file.

CAMP STORE

ECHO VALLEY

Echo Valley offers an on-site general store, Sugar Shack, where campers are given the opportunity to purchase candy, snacks, clothing and other merchandise. Campers can set up an account at the Sugar Shack and make purchases using Sugar Shack Bucks. Sugar Shack Bucks are not included in the registration fee, but parents or family are encouraged to purchase them on Opening Day or during your camper's session through the Inside View. On average, campers spend $2-$4 per day on snacks and drinks. Campers are discouraged from bringing cash to camp for camp store purchases.

SINGING HILLS

Unlike Echo Valley, Singing Hills does not offer for-purchase snacks and drinks. Campers will receive these from the Singing Hills Cantina in monitored, modest amounts as part of the daily camp program. The cost for these snacks and drinks is included in the registration fee at Singing Hills. Note: The Singing Hills Cantina also offers clothing and other merchandise on Opening and Closing Days for parents.

THE INSIDE VIEW

The Inside View at Laity Lodge Youth Camp is a special, password-protected section of LLYC.org for parents, family, friends and campers! During the summer, the Inside View functions as an online portal that allows parents and family members to have a peek at what their camper is experiencing while they are at camp.

PHOTOS

We upload camp photos to this secure site daily and users can catch a glimpse of what's happening in camp. During the year, the Inside View can be used by campers and families to view and purchase pictures from their camp sessions.

CAMPER MESSAGES

The Inside View also provides a way for parents, family or friends to send a sweet message to their camper while they are at camp. Our Sugar Shack team delivers these messages like regular mail.

CARE PACKAGES AND SUGAR SHACK BUCKS

Want to have something from our camp store delivered to your camper as a care package? Want to send your Echo Valley camper extra money for an ICEE and a t-shirt? The Inside View allows you to purchase additional Sugar Shack Bucks (Echo Valley campers only), order one of our prepackaged care packages to be delivered from our camp store, or pick and choose from a list of individual items to be delivered as a custom care package.

Policies

CABIN & BUNK ASSIGNMENTS

Cabin assignments are made the day before camp begins, and all assignments are made based on grade. We do our very best to honor reciprocal roommate requests for campers in the same grade … one request per camper, please. Unfortunately, we cannot guarantee your request, but we will sure try. Bunks are randomly pre-assigned by counselors prior to your camper’s arrival (there is no need to arrive early to get a bunk for your camper). If your camper has a special need that requires a certain bunk, please contact us so we can make arrangements prior to your arrival.

TELEPHONE CALLS AND VISITS

We do not encourage phone calls to your camper or allow visits, because we have found that this disrupts the camp and camper experience. Mobile phones do not work at camp, so we encourage you to contact your camper through letters, care packages and emails through The Inside View.

LOST AND FOUND

LLYC is not responsible for missing items; however, items found at the close of each camp session are brought to the Kerrville office to return, if identifiable. All returns will be made as soon as possible and mailed to the home address via U.S. First-Class Mail. All postage will be prepaid. We ask that postage be reimbursed for return of Lost and Found items. Unclaimed items will be donated to a local charity after two weeks.

SUPPORT LLYC

For many families, LLYC is too expensive without significant financial support, but we want everyone to have the opportunity to attend camp. Will you join the Butt family and so many others by partnering with us to ensure that vulnerable families in Texas have the same access to fun, life-long friendships, and the life-changing experience that LLYC provides?

CONTACT US!

If you have any questions, please don’t hesitate to contact us in the Kerrville office during the week at 830-315-9220. Emily McRae or Gena Edwards are happy to assist you. To contact us on Opening Day or during the weekend, please call the Sugar Shack at 830-232-3627. We want Laity Lodge Youth Camp to be the best possible experience for you and your children. Please let us know what we can do to ensure this.

If you have a family emergency, call 830-232-4327. Wait for tone, then dial 01230. This will forward your call to the hand-held radio monitored 24 hours a day by the Camp Guest Services Manager. Our full-time camp staff take these calls very seriously, so please do not use this line except for actual family emergencies that require immediate attention.

SUMMER MAILING ADDRESS

FOR POST OFFICE
Camper’s Name
c/o LLYC – EV or SH (whichever applies)
Session # _____
General Delivery Leakey, TX 78873

FOR FEDEX OR UPS (AMAZON)
Camper’s Name
c/o LLYC – EV or SH (whichever applies)
Session # _____
11756 N. US HWY 83 Leakey, TX 78873