LLYC takes very seriously the responsibility to provide a high level of care for your child. With safety as a first priority, we have made extensive efforts to reduce the risks inherent in everything we do.
Our camp counselors and staff are thoroughly interviewed, carefully selected, and specially trained to provide campers with thoughtful, spiritual, and compassionate attention. Our incredible staff help make LLYC an exceptional experience for young people.
The camper-to-staff ratio at LLYC is 4-to-1, ensuring no camper gets overlooked. We are pleased to say that more than 55% of our staff return to work the next summer, ensuring lots of valuable experience in the Canyon. The majority of our referrals for new hires come from our existing staff, who we trust most to bring us great people.
We get to know each applicant through a rigorous application and interview process. We ask intentional questions about their story, their interests, their strengths and weaknesses, and their faith. LLYC applicants are also required to submit two references. In addition, we complete thorough background checks on all levels of staff and volunteers at camp for both in-state and out-of-state hires.
We work hard to hire people with the highest relational abilities, integrity, personal and spiritual maturity, enthusiasm for life, and an aptitude for working with young people.
Our staff receive 40-80 hours (varies by position) of intensive job-specific training. Every staff member attends sessions on mental health awareness, social and emotional care of others, abuse awareness and prevention, how (and how not!) to respond to misbehavior, as well as many practical activity and facilitation trainings.
Our counselors receive additional training in how to engage in ministry at LLYC. We discuss how to lovingly walk alongside campers with questions about faith and life. We teach helpful strategies for getting to know campers well. We talk in depth about how to listen and help campers feel heard. We practice facilitating meaningful discussion. We discuss how (and how not!) to respond if a camper opens up about challenges, tough issues, or painful experiences. In addition, we teach staff to recognize and respond to bullying in the camp setting. Our goal is to create a healthy, encouraging environment in cabins and in camp so that campers can be themselves without fear of judgment or criticism from anyone.
We pack in a LOT of information during our staff training sessions, and we work hard with our staff in order to equip them to care for campers with the highest level of hospitality and love.
At LLYC, we want to do everything in our power to keep campers safe from all forms of abuse. We are committed to educating every staff member in how to look for and stop potential threats and how to report them.
All staff are required to complete a comprehensive online course prior to arriving at camp. This course teaches and tests each person on facts about sexual abuse awareness and prevention. During our Staff Training Week we use a state-approved consultant and professional counselor to make sure everyone understands the rules of conduct with campers and best practices for abuse prevention. The counselor is also a resource to any staff with personal issues related to any form of abuse. During our training, we teach standards for community living and articulate and demonstrate appropriate behavior when working at camp and building relationships with campers.
With regard to all activities, LLYC is committed to the highest quality experience, excellence in training, professional construction to industry standards, comprehensive inspections, and the best equipment in the industry. This applies to high ropes activites, target sports, mountain biking, and waterfront activities.
To ensure the highest level of risk management for our guests, all staff who lead or supervise any activity must go through a thorough training and evaluation process.
For our high ropes activities, LLYC contracts with a third-party Professional Vendor certified by the Association for Challenge Course Technology (ACCT) to service and inspect all of our challenge course elements and equipment on a yearly basis. We also contract with this accredited vendor to perform an intensive, 40 hour, on-site training which supplies our high ropes facilitators with an ACCT Level 1 certification. Our policy is that any use of any high ropes element must be under the direct supervision of a facilitator currently certified for that element.
For all activities in the Canyon, we encourage campers to seek their own level of challenge and do not coerce anyone to participate.
LLYC is committed to meeting or exceeding the industry standards for waterfront policies and procedures which are set by the American Red Cross. To ensure the highest level of risk management for our guests, all waterfront staff must go through a rigorous training and evaluation process before they may lead or supervise a waterfront activity.
For the sake of safety and efficiency, a minimum number of staff are required to operate each waterfront. All waterfront staff are trained to respond to any emergency or crisis that might arise and are equipped by a robust Emergency Action Plan.
Historically, rains in excess of five inches in a few hours can cause flooding. We have a robust flood response plan in place. We have the ability to quickly scan our river road for pedestrians and traffic and, if necessary, we are able to shut down all access points to the river. None of our buildings or lodgings are below the one hundred year flood plain.
LLYC campers get to experience lots of great activities at camp (hiking, swimming, adventure recreation, rodeo, field games, and SO much more). While we take safety very seriously, there is always a risk of injury or just experiencing a common ailment while at camp. Additionally, we realize that many campers come to camp with pre-existing medical conditions that need some attention and care while at camp. This reality is where the LLYC healthcare team steps in to share their gifts of knowledge, skill, and healing to all our campers and staff.
Because we are 60 minutes from the nearest hospital, LLYC feels strongly about ensuring a highly capable healthcare support system. The healthcare team includes nurses and college-age healthcare assistants that staff the clinics 24/7.
These skilled professionals operate according to annually reviewed care guidelines, protocols, and standing orders which are approved by our Medical Director and Medical Advisory Board.
In addition, a medical practitioner (MD, APRN, PA) is typically in the canyon to see to camper and staff needs. Should a practitioner not be available, LLYC uses TEAM Clinics as our telemedicine provider and Peterson Health Urgent Care and Emergency Room as additional supports for our guests and staff.
These skilled professionals operate according to annually reviewed care guidelines, protocols, and standing orders which are approved by our Medical Director and Medical Advisory Board.
We have fully stocked clinics in both of our youth camps which are furnished with equipment, supplies, and medications that meet or exceed industry standards and allow us the ability to treat a wide range of illnesses, aches, and injuries as they may occur.
Across the Canyon we have AED’s, first aid kits, and rescue equipment strategically placed to be available if needed. In the event of a major injury or illness we have a robust Emergency Action Plan in place. At the direction of our medical staff, we can decide to transport a patient to the hospital in Kerrville, call Frio Canyon EMS to come to the Canyon, or request a helicopter evacuation from one of our eight PELA (pre-existing landing area) sites.
At LLYC we are committed to providing the highest level of healthcare for our campers and staff while they are here. We also know that a healthy experience at camp begins at home. We encourage parents and families to have some specific conversations with your kiddos before sending them to camp to help set them up for success. You may find this page helpful in prompting these discussions: Healthy Camp Begins at Home.
Please also view the Medications at Camp tab below if your camper has medications they will need to bring.
Should you have additional questions about the LLYC healthcare team and processes, please contact Candi Douthit, Director of Health Services, at cdouthit@hebfdn.org.
Our nursing staff will administer prescribed medications to your campers while they are at camp. Please leave any non-essential medications at home. Standing in line for meds during mealtime is not a camper’s favorite thing to do, so if it’s not essential, your camper will thank you!
We keep a comprehensive stock of over-the-counter (OTC) medications in our clinics which allows us the ability to treat a wide range of illnesses, aches, etc. as they may occur. Feel free to leave standard OTC meds at home. If you believe your camper benefits by using their own OTC medications, you may add these to the medication list and bring the medication in the original bottle to camp (see below for vitamins, oils, and CBD).
If your camper comes to the clinic with a concern that requires mediations we do not have on hand, they will be evaluated and treated by our camp practitioner, and we have the ability to pick meds up from the pharmacy on a town run. Additionally, select prescription medications are kept in the clinics so we can begin treatment as soon as possible.
Prepping for Med Check-in
One month before your camper’s camp session, you will receive an email prompt to complete the online medication form through Circuitree (our administrative software platform).
To help expedite your check-in process on Sunday, please follow the instructions below:
Where do I take their medications on Opening Day?
As part of the check-in process, you will come visit with the healthcare staff and “check-in” your camper’s medication. This gives the nurses a chance to verify the medications, dosages, go over any specific instructions from you, and ask any questions. It also allows you to share any health concerns or tidbits that can help us care for your child during camp.
Where can my camper keep their medications?
State law requires us to store all medications at the health centers. All medications (both prescription and OTC) must be checked in when you drop off your camper. No medications (prescription or OTC) can be kept in the cabins per Texas State law. Exceptions are made for rescue inhalers, diabetic supplies, Epi-Pens and select creams.
Echo Valley campers can keep their rescue medications. Singing Hills counselors will be responsible for these medications due to the age of the campers. This medication storage rule applies to our counseling staff as well.
What about vitamins, essential oils, and dietary supplements?
Due to the already large number of medicines tracked and given out during the week, we do not administer essential oils, supplements or vitamins, unless they are prescribed by a licensed provider (and in a prescription bottle). Please do not send them in your camper’s luggage.
What about Melatonin?
We play hard at camp, so most of the time campers don’t have trouble sleeping. However, if you prefer your child be given Melatonin, please bring it and put it on their medication list. Per the Texas Nurse Practice Act, we have to administer Melatonin per the recommended pediatric dose, not other doses. 6-12yrs: 1-3mg; 13yrs and up: up to 5mg. If your camper takes a higher dose than this, please have your physician write us an order.
What about CBD oil?
Similar to essential oils, we do not administer CBD oil to campers, and we ask that you not pack it in your camper’s luggage.
When and how are medications given out?
Scheduled medications are given at mealtimes and before bed, and are administered by our Nursing staff. If your camper takes a medication once a day, we prefer that we give it at breakfast (as this is the easiest time to catch them). Healthcare staff collaborate with campers and counselors to ensure they receive their scheduled medications, but it helps if you tell your camper before you leave what meds (if any) they should expect to be taking, so they’re aware.
Medication doses will be administered per physician order or by recommended pediatric dosing parameters.
Should your camper feel ill or feel they need a medication while they are at camp, they will be instructed to tell their counselor and have them go with them to the clinic for assistance.
**Please note, we do not administer medications on Opening Day at dinner time nor on Closing Day at breakfast time. Be sure to give your camper their dinner meds early when you drop them off at camp. If your camper takes medications daily at breakfast you can give it to them when you collect their meds at camper pick up.
How do I get medications back on Closing Day?
On Saturday you can pick up your meds from the healthcare staff before or after picking up your camper. Please don’t forget! Medications that are not picked up will be disposed of so please be sure to stop by our medication return table. If your child has a rescue medication kept by the counselor (EpiPen or rescue inhaler), it is your responsibility to obtain these from your child’s counselor when you pick up your child from camp.
Should your camper become ill while at camp or sustain an injury, we will contact you according to our Parent Call Policy. As we have limited isolation space and healthcare staff, we ask that you have a workable plan in place to be able to pick up your child from camp within eight (8) hours of notification by staff.
Our full-time youth camp directors and our operations team are deeply committed to maintaining the excellence and safety of our camp facilities and grounds. All buildings and property are surveyed daily for potential hazards, and we address issues quickly as they arise.
Our staff are strategic and thoughtful about protecting campers during adverse weather. We control for hazardous terrain, trees and limbs. We regularly maintain playfields, roads, and trails. And we have robust Emergency Action Plans in place for any situations which may arise on our property including but not limited to fire, flood, active shooter, and lost persons on property.
We have full-time staff in the canyon at all times who are trained in the prevention of and response to any type of emergency or crisis in the Canyon. In addition to that, our summer staff are trained to implement our Emergency Action Plans.
We use vehicles to transport campers to activities outside the immediate boundaries of Singing Hills or Echo Valley. All passengers are required to be seated in the bed of a pickup truck, outfitted with benches and safety rails, with the tailgate up.
Laity Lodge Youth Camp is a licensed camp with the Texas Department of State Health Services (TDSHS). To learn more about what it means to be a licensed camp in the state of Texas, visit the TDSHS website.
TDSHS inspects our camp each summer and grades us on every critical aspect of camp facilities including kitchen facilities and food preparation, clinic facilities and administration of health care, cabin standards and ratios between campers and counselors, waterfront safety and life-guarding procedures, adventure-recreation elements and target sports safety. They also audit our staff-application process, our Sexual Abuse and Awareness Training program, and our criminal background checks. We are pleased to report our recent TDSHS inspections scores have been perfect with no deficiencies.
In the event your camper experiences communicable disease symptoms, Laity Lodge Youth Camp Health Services will test them for the suspected illness (Strep, Covid, Flu, etc). Should your camper test positive, you may be asked to pick them up from camp within 8 hours of being contacted. Should this situation occur, parents, and clinic staff will confer to determine the best plan of care for the child.
Didn’t find the answer to your question? Try visiting our Parent FAQ page.
