Make sure you have registered any campers you would like to send to camp! You’ll find all the info you need on our registration page.
After your camper has been confirmed to attend camp, you will need to log in to your account and complete the required information. The following forms are required to finalize the registration process:
Medical Information – This is a required section which includes health history, allergies, insurance information, emergency contacts, etc. It is very important to tell us about your camper’s medical needs in the camper’s health history. Please be thorough and include anything we may need to know throughout the camper session. Nursing staff will review your camper’s health history before camp starts. If we have any questions, we will call you to discuss. If you have health concerns you would like to talk through, feel free to contact Candi Douthit directly.
Camper Profile – This is a required section which gives you the opportunity to share information with our counselors which may help us serve your camper while they are with us.
Health Form – Your camper is required to submit a current doctor’s physical health form. This must be filled out and signed by your camper’s doctor and then uploaded on your account. You will find the health form available for download in your account dashboard or here: Health Form
Immunization Records – You are required to submit current immunization records from your camper’s doctor’s office. You must upload all records to your online account.
We are passionate about taking good care of campers while they are with us. We invite you to help us do that well by understanding our approach to camp. Please visit our Health and Safety and Camp Policies pages to learn more about how we do things at LLYC.
Representatives from our healthcare team will be present on Opening Day to help check in your camper’s medications and chat with you about their administration. For safety purposes, no campers or staff are allowed to keep medications in camper cabins.
If your camper will be coming to camp with medications, please view the Medications at Camp section of our Health and Safety page for lots more important information on what you need to know, how to prep well, complete all the right forms, and what to expect for medication check-in on Opening Day and medication pick-up on Closing Day.
All cabin assignments are made based on grade. We do our very best to honor reciprocal roommate requests for campers in the same grade. One request is allowed per camper. Unfortunately, we cannot guarantee your request, but we will sure try. Bunks are randomly pre-assigned by counselors prior to your camper’s arrival (there is no need to arrive early to get a bunk for your camper). If your camper has a special need that requires a certain bunk, please contact us so we can make arrangements prior to your arrival.
We ask that families make their own arrangements for campers to arrive by car. Please visit our contact page to find our address and a link to google maps.
If you would like to send a camper by air, you will need to pay for an airport pick-up and/or drop-off through your account after you have registered your camper. When possible, LLYC will gladly arrange for one of our summer staffers to make an airport run to San Antonio to pick up your camper.
Flights must be booked into and out of the San Antonio International Airport (SAT). Arrival flights should be made between 10:00 a.m. and 12:00 p.m. Departure flights should be made between 1:00 p.m. and 3:00 p.m. Campers with flight reservations will be picked up and/or dropped off at the airport by an LLYC counselor and transported via car back to camp. Please send a copy of your flight information along with your cell phone and camper’s cell phone numbers to Emily McRae. These will be given to the counselor picking up your camper.
Before camp, you will receive luggage tags from LLYC in the mail. These are for labeling large items like trunks, suitcases, duffels, and fans with your camper’s name and gender. When you arrive at camp, staff members will greet you at your car and help you place these items in the correct location for transportation to your camper’s cabin. If you have been to camp before, please remove old luggage tags before adding this year’s tag to ensure we deliver your luggage to the correct location.
Check out our packing list for lots of great info about what to bring (and what not to bring!) when you come to camp!
Opening Days happen on Sunday. We will be scheduling staggered afternoon arrival times between 1:30pm and 3pm for camper drop-offs. You will be assigned an arrival time prior to the Opening Day of your session. Families who have campers attending both Singing Hills and Echo Valley will be assigned one of the first arrival times. Please do not arrive earlier than your assigned arrival time on Opening Day.
F.Y.I. – We screen all incoming campers for head lice when they arrive at camp, even if they’ve recently been screened elsewhere. Lice are more common than you may think, and they affect everyone. A specialty lice treatment company handles lice screening and treatment for LLYC. If lice or nits are found, this company will treat campers on-site for $250. Treatment is fully guaranteed. Should you choose not to have your child treated on-site, we will require you to remove your child from camp to receive treatment. Your camper can then return to camp the following day, be rechecked and admitted to camp. We are sorry for any inconvenience that this may cause you or your family, but we trust you understand the seriousness of this issue and its effect on the LLYC community.
For liability and safety reasons, please do not bring your pets to camp on Closing Day.
Closing Days happen on Saturday. Check-out begins at 8:00 a.m. and should conclude by 11:00 a.m. Please plan on arriving between 8 and 10 a.m. After you find your camper(s) and load up their luggage, you will have a chance to hang out for a bit, grab some brunch from our Ranch House, visit with counselors and leadership staff, check out the session video, and shop at our camp store if desired. Make sure to grab your Camper Highlights Card from your camper’s counselors, and don’t forget to pick up your meds from the healthcare staff before you leave! When you’re ready (we know it’s hard!), give lots of hugs to your camp friends, and say “see you soon!”
As a new feature, we will have a brief, optional Closing Day message from one of our directors for parents, staff, and families to attend on Closing Day. This will happen at 9:00 a.m. for Singing Hills and 9:00 a.m. and 10:00 a.m. for Echo Valley. It will be a quick opportunity to hear a few session highlights and our hopes for campers as they are headed home.
For liability and safety reasons, please do not bring your pets to camp on Closing Day.
Didn’t find the answer to your question? Try visiting our Parent FAQ page.
